The Digital Office is an indispensable solution for large-scale enterprises in the digital transformation revolution. Digital solutions are important tools that help managers to comprehensively manage all departments and branches instead of individually and discretely. The larger the scale of the enterprise, the more it needs to create data linkages across multiple platforms to gain a competitive advantage and achieve sustainable development.

1. Digital transformation for large-scale enterprises

Large enterprises, characterized by groups and companies with large financial resources and human resources, can easily attract investment, support, and high-quality human resources. For these businesses, the management board can establish a separate project team responsible for digital transformation, specialized in researching and developing digital transformation solutions that are suitable and adaptable for the organization.

In addition to large enterprises, small and medium-sized businesses in the technology and engineering fields are fully capable of building their own digital transformation platforms. However, this approach may have drawbacks such as the transformation process may get out of control if there are no effective organizational plans, the digital transformation may not be thorough or keep up with general technological progress.

Many experts suggest that businesses should start their digital transformation journey with an easy-to-use and highly effective solution, which is the Electronic Office solution. The Electronic Office provides comprehensive digital office management features, bringing many significant benefits to enterprise operations and management.

2. Advantages of Electronic Office for Large-Scale Businesses

2.1 Easy task assignment and progress monitoring

As a software that operates entirely on the internet, the electronic office offers high convenience. With just a few clicks, business leaders and managers can manage tasks, approve work, and perform other duties on the system through their phones or computers. Leaders can connect with employees no matter where they are, which is particularly meaningful for large-scale and geographically dispersed organizations.

2.2 Automatic document management

All incoming and outgoing documents will be quickly updated on the electronic office system, classified, and stored in chronological order. In addition, it allows for quick note-taking and easy contribution to task checklists. Members no longer hesitate to contribute their personal opinions, making document and task management more effective.

2.3 Intelligent Data Storage Repository

Businesses no longer have to store information in books or risk losing or leaking data. Instead, storing large amounts of data and information has become much easier with electronic office systems. All data is digitized, making it easy to store and retrieve across the entire system.

2.4 Information Security

Electronic office systems can be secured using various methods. Users are given passwords, access to the database system is restricted, etc.

3. Benefits for businesses when implementing DigiO Electronic Office

Introduced to the market in 2019, many large businesses have already implemented the DigiO electronic office and reaped significant benefits. If your business is still considering whether to implement this software, you can refer to the top 5 benefits of DigiO electronic office below:

3.1 Centralized management system ownership

For a large conglomerate with numerous subsidiaries and thousands of employees, building a centralized management system is essential. DigiO electronic office is one of the versatile and integrated office software that aims to professionalize and modernize the management of office blocks of businesses.

With DigiO electronic office software, each employee will be given a separate account to receive, exchange, and process work entirely on the Internet environment, through electronic devices such as computers, laptops, smartphones, etc. Managers can easily assign tasks, check and manage the progress of work as well as work efficiency, regardless of location or time.

In addition, business managers can quickly manage, search, and retrieve all documents and work-related materials.

All of this helps create a centralized management system, where all work progress is closely monitored, and information is transmitted quickly and timely, helping to improve the performance of each individual and department.

3.2 Creating a Professional Working Environment

Compared to traditional offices where people and assets are managed mainly through books and papers, electronic offices offer superior benefits in creating a friendlier and more professional working environment. With the implementation of the DigiO electronic office system, instead of meeting face to face or organizing round-table meetings to assign tasks and handle administrative procedures, leaders and employees can fully interact, assign and exchange work online right on the DigiO system. Searching for necessary documents and information related to work is also simplified on DigiO.

3.3 Improving Work Efficiency

By eliminating cumbersome administrative procedures, limiting unnecessary work-related meetings, and avoiding the time and effort required for commuting, employees of various companies will have more time to focus on work. Leaders, even if not present in the workplace, can still monitor the progress of their subordinates' work, and promptly offer solutions to overcome difficulties in order to improve the overall performance of the entire business.

3.4 Maximize time and cost savings for the business

Once documents and records have been digitized, businesses no longer need physical storage facilities, as all data can be synchronized on the company's information system. Consequently, expenses for clerical staff or costs for warehousing, printing, paper, ink, etc. will be significantly reduced each year.

Personnel in the business will also be able to save a maximum amount of time processing tasks when they do not have to travel or perform too many cumbersome administrative procedures that take up time.

3.5 Increase the business's brand value

Finally, one of the undeniable benefits of the DigiO electronic office software is to help businesses increase their brand value in the eyes of their partners and customers.

The DigiO electronic office provides features that modernize work methods, and businesses will have the opportunity to achieve digital transformation goals more quickly, thereby improving their competitiveness and increasing trust with partners and customers.

For all members throughout the business's system, when exposed to and working with modern software such as DigiO, they will be more excited to receive tasks, focus more easily on processing, and complete their assignments sooner.

4. Investment cost for building DigiO electronic office

One of the main issues when implementing a solution is always the cost. The cost of implementing an Electronic Office system depends on many factors such as:

• Company size (number of users, number of departments, number of locations, etc.)
• Type of solution (customized to the specific industry or a general and flexible solution)
• Additional resources (external consulting, user training, task monitoring, etc.)
• Degree of customization

Businesses may have many concerns when trying to understand the pricing scope. MSM's experience in implementing DigiO Electronic Office shows that each software will have different usage levels, training programs, customization, maintenance, and upgrades. Therefore, the pricing will vary for each project.

Therefore, businesses should rely on their budget and existing infrastructure, personnel, and IT resources to confidently own DigiO. Contact MSM immediately for pricing policies and additional costs if any.