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E-office or paperless office is a solution for businesses and is a trend being implemented by many technology companies, aiming to meet the demands and transformations of society, while also enhancing the optimal user experience.
Why is electronic office widely used?
One thing that is easily noticeable in today's businesses is the overload of physical infrastructure, equipment for storing documents and papers, especially in document archives. This wastes a lot of the business's management costs and resources. In addition, the demand for remote work and management has been increasing rapidly since the Covid-19 pandemic. Therefore, electronic office software was developed to digitize centralized management systems and streamline business operations on a convenient and easy-to-use technology platform
Why was the DigiO electronic office solution developed by MSM?
In 2020, social distancing measures were applied in many cities to prevent the spread of COVID-19. This limited the mobility of people, especially employees who commute to work at businesses. One of the major changes observed during this time was the shift from traditional offices to online technology solutions (digital transformation for businesses).
As a professional technology service provider, the MSM team also began to promote their DigiO electronic office solution more strongly. The name DigiO - the digital solution for office management was mentioned more frequently with customers who are corporations and large companies such as TTC Sugar, Kim Oanh Group, IGC Group...
DigiO electronic office - 14in1 electronic office solution for businesses
DigiO is an electronic office software with modern features that help leaders and employees manage their work easily and conveniently. The DigiO electronic office software is a new solution in today's digital age for businesses to aim for a "paperless office"
14 Great Features of DigiO Electronic Office
E-Signature: Helps users manage all signature documents, standardize operating procedures, forms of receiving, storing, exchanging, processing work, issuing documents within the company and within the corporation. Supports the interaction process between subsidiaries and the corporation. Provides clear reference information to save time for leaders to approve signature documents
Task management: Helps users track the progress of their assigned tasks and report and discuss ongoing tasks with managers. Managers can track the tasks of all members in a project, report on the project's progress, and the number of tasks of each employee
Work schedule: Helps record and store daily/weekly/monthly schedules in a scientific, professional, and effective manner. The Work schedule function plays an important role in helping members fully perform their duties in departments, companies, and corporations proactively and on time
Internal information: Helps users quickly and accurately grasp work-related information, activities and events from the Company, Corporation or Group. Users can easily search for necessary content, enabling units to manage all notifications from the Group and Company
Notifications: Records event information from the Corporation and Company activities quickly. Easily look up necessary information content; helps units manage all notifications from the Group and Company
Directory: Provides information on the Company's organizational chart, department information, and contact information of all employees. Personal information is automatically synchronized from the Active Directory system when there are changes. Provides a visual Dashboard that is easy to search for personal information, job titles or departments. Provides a list of departments and the organizational chart in the Company so that users can quickly and clearly understand the information
Human Resources Management:
Leave management: Allows users to create leave requests, business trips, compensatory leave, search, and store created leave information. Provides users with leave date information: total leave days, days taken, and remaining leave days. The system displays leave information for employees by unit each week. Supports the leave application feature
Timekeeping: Helps the HR department manage employees' check-in/check-out times and working days. At the same time, it also tracks the number of violations committed by employees. The timekeeping function also allows employees to explain their lateness/early departure during the day
Payroll: Helps all employees transparently and accurately view their own salary
Documents: Users can easily view and search for documents issued by the Company or Corporation. Documents are clearly classified, helping employees quickly update information. Documents also help leaders easily manage and store documents related to the Company & Corporation
Correspondence: Helps the administrative department receive various types of documents sent by the Company, as well as receive various types of letters sent to the Company. Helps the administrative department track the progress of incoming and outgoing correspondence
Meeting rooms: Allows for convenient, scientific, and efficient booking of meeting rooms within the Company, avoiding duplication of the diverse usage needs of users in different departments and offices under the Company. The Meeting room scheduling feature helps users visually and easily track the schedule
Office Supplies: Provides a list of specific office supplies, their images, and prices. Helps the system to compile the quantity, control the cost of using office supplies for each department, and the total usage fees per month
Car Booking: Allows users to look up the travel schedule and availability status of vehicles at different times. Vehicles are clearly classified, helping staff to allocate appropriate vehicles for each business trip within the company
Lunch Booking: Helps users order meals for the entire department, or for partners and collaborators working at the company. It also tracks the number of meals per day, week, and month
Handbook: Helps all employees to view the instructions for using all the functions available.
How to implement DigiO electronic office along with MSM?
Like building a house, business leaders need to coordinate with MSM's Project Advisory Board to plan and prepare the "materials" as follows:
Standardize the document and report system: Businesses that want to implement DigiO electronic office need to standardize the documents and reports used within the company so that employees can follow them. MSM will accompany the business based on experience in implementing for multi-sector corporations - quickly and conveniently.
Determine the appropriate method of implementing the electronic office: Each business operates differently with its own characteristics in the industry. MSM will advise on identifying the appropriate method of implementing the electronic office model for each business to be most effective.
Planning and guidance: This is a two-way process. The business needs to arrange personnel who understand the professional and operational processes of the business, while directing departments to work smoothly with the system implementation unit. MSM, as a partner, will monitor each step when planning and deploying
Implementation & Evaluation, support: As soon as deployment begins, MSM will identify and agree on the operational processes. After the practical application, MSM and the business will evaluate the results obtained from implementing the electronic office. From there, they will reach a conclusion on whether it is suitable for long-term use or not. Are there any improvements or changes needed? MSM ensures that the electronic office is always updated with the best and most superior features for businesses to use and keep up with the times
If you want to own DigiO, please contact MSM right away. Our experts will help you solve all difficulties and obstacles when deploying the DigiO electronic office solution. After that, businesses only need to monitor the work and enjoy the benefits that the software brings
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