Digital Office is a digital transformation trend for businesses
After the Covid-19 pandemic, the application of information technology platforms in businesses has skyrocketed, especially the E-office model. This is a type of office that meets the demands and practicalities of businesses in the current digital age.
What is a Digital Office?
A Digital Office is a "paperless" office that serves as a technological solution for management, document processing, information exchange, internal operations, and the creation and management of documents, reports, and other business materials. The Digital Office stores information and data on an online platform, enabling businesses to reduce costs associated with paper, printing, and ink. Additionally, operational tasks can be interactive from anywhere, at any time, as long as the user has a device connected to the Internet.
The differences between the Digital Office (E-Office) and the traditional management model:
With the goal of replacing and modernizing traditional information management methods, the Digital Office has many differences compared to traditional offices:
|
Criteria |
E-office |
Traditional office |
|
Workflow process |
Based on available templates, users can quickly and conveniently initiate workflows that are more efficient and scientific. Due to its permission and approval system directly on the system, it optimizes the approval time. |
The process of initiating invoices, documents, contracts takes a lot of time and goes through multiple approval departments. It is time-consuming, requiring waiting for approvals, and for delivery |
|
Information reception |
The received notifications are 100% accurate as they are directly established by the manager |
The internal information communication process often takes a lot of time, and the recipients may misunderstand the leader's intention. |
|
Data management |
Classify and store in a centralized manner on an online platform. |
The data is scattered due to individual management, making it difficult to search and posing a high risk of data leakage or loss. |
|
Document retrieval |
The digital transformation office automatically aggregates data and publicly updates it on the system |
Manually exported documents are not immune to errors.
|
DigiO electronic office of MSM - An effective digital solution for business management
Currently, there are many electronic office software solutions introduced to the market. DigiO electronic office of MSM is a solution that solves the problem of digitalizing the operation management for businesses, especially large-scale enterprises with multiple subsidiaries.
DigiO stands for Digital Office, which is a solution for managing the operation of the entire enterprise. DigiO is not only a tool, but also brings about a comprehensive transformation.
DigiO has great features that businesses cannot ignore!
- Paperless office
DigiO electronic office allows for the digitization of all paper documents in the business. All data is standardized and stored securely and completely on the same system, easy to handle and search. Accordingly, the administrative and personnel department can reduce up to 90% of manual operations, which are the cause of errors. At the same time, it also helps employees in enterprises to speed up the processing time, reduce the anxiety of writing incorrect letters, using incorrect paper formats, leading to doing the work repeatedly
- Digitization of internal processes
All processes become clear and seamless: each process includes how many stages, who is responsible, deadline for completion, evaluation criteria at each stage, etc. Not only does it minimize errors, but the DigiO electronic office solution also helps to reduce the time it takes to process a typical administrative approval process from several days to just a few minutes.
- Comprehensive information portal
DigiO allows attachments of notices, official documents, proposals for signatures accompanied by images, videos, and convenient document files to the system. Sharing information on a common platform not only helps the work process go smoothly and efficiently but also contributes to team bonding, promotes performance, and business development.
- Real-time data updates. Centralized storage
All documents, official documents immediately after issuance, individuals with authorized access will receive immediate notifications on the software. The same goes for forms, proposals... DigiO helps update all business activities in real-time, minimizing missed information and reducing delays/processing time.
- Absolute security
Physical documents are difficult to track, may be lost, or deteriorate in quality over time. It is also challenging to control access, printing, and copying. DigiO's electronic office helps digitize documents and manage documents with absolute security, which can solve this problem effectively.
Implementing document management software also allows companies to take advantage of electronic signatures, creating convenience and transparency for audit work and more.
With the outstanding features of a modern electronic office, DigiO brings easy digital office management solutions on a unified platform. Even when working remotely, the company's work efficiency is still guaranteed.
To receive free consultation for the DigiO electronic office solution, please contact the hotline 1900633855.
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